Why it is Important to Archive an Email

5

Emails are an acceptable form of communication in business, emails are now used to store the records of a company, emails are increasingly now being used, then they must be stored as part of the companies’ records for the same period of time as written records, critical information about a business can be found in emails, emails contain reasonable amount of data thus companies should invest in an email archiving system to secure  and store for ease of access

Message contents and attachments are extracted by email archiving systems from incoming and outgoing emails, a good archiving system is that that ensures that information remains in its original state, information is indexed and stored in read only format, more and more space is created in the email server, this is by storing emails in compressed formats, information to be presented in a court of law should be as complete as possible and stored in an original state

When a company submits all its records in a way that is not required and is not presented in the original form, it could be charged guilty of spoilage and may thus face a penalty, an archiving organizes information by saving it in an index manner, this reduces the time used in the search process, emails can also be accessed easily, in archives emails do not face the risk of spoilage or being tampered with since they are stored in original forms. If you want to learn more about cloud archive storage, you can visit http://money.cnn.com/2011/02/09/technology/cloud/.

Hubstor business email system serves as the repository of the industry knowledge, an archiving system helps by accessing the information stored within the repository easily, archive systems sorts records, does advanced search of messages and perform retrieval tasks, an archive system can be generally managed as in-house solution, or hosted solution with a third party

In in-house archiving, the repository server is locate within the office building, this advantage offers greater data control, other than maintaining the confidentiality of information, it also boosts data integrity, even though internal staff members handle the information, there is a separate IT systems security team, a hosted solution has a software application that is hosted on the server of the email of the company, it captures an email and then port it to a third party data warehouse for archiving

In the modern business environment, email archiving is of great importance, it is vital for a business to store and record all communication that comes and goes out of the business, nowadays emails are an evidentiary proof in a law court, archiving systems at this website stores emails in an orderly fashion that enables ease of access, this allows for searches and retrieval processes that are rapid, archiving systems have improved efficiency, financial gain and saving time

 

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s